Constitution of the Physical Society of Taiwan

Approved by the Council on January 24, 2018

Approved by the Council on Feburay 5, 2020

Chapter 1 General Rules

The Society shall be called the Physical Society of Taiwan (TPS) (referred to as the Society hereinafter).

The Society is established according to the law and is a non-profitable social organization. Its mission is to strive for the progressive development and popularization of the physical sciences.

The Society shall take the entire Taiwan Area (including Jinmen and Matsu) as its region of organization. Sub organization might be established according to the law.

The Society is established in the locations where the competent authority is situated, and shall be approved by the competent authority for branch establishment. The competent authority of the Society is the Ministry of the Interior, while the competent authority for organizational purposes is the Ministry of Education and the National Science Council according to the objectives of the constitution.

The duties of the Society shall include the following:
1. Hold all kinds of academic events relating to physics.
2. Facilitate communication between members.
3. Publish physics journals and other related publications.
4. Participate in international academic events.
5. Discuss, review, and promote other duties related to the mission of the Society.


Chapter 2 Membership

Membership shall be comprised by the following members:
1. Individual members: agree with the objectives of the Society, be recommended by two other members, be approved by the Board of Directors, and have paid the membership fee.
2. Life members: in addition to (1) above; have paid the life membership fee.
3. Student members: in addition to (1) above, with an enrollment for full time student.
4. Honorary members: shall have made an outstanding contribution to the advancement of physics, been nominated by two members and been approved by the Board of Directors.
5. Group members: agree with the objectives of the Society, have been approved by the Board of Directors, and have paid the group membership fee.
6. Sponsor members: sponsor a group or individual working for the Society, and be approved by the Board of Directors.

All members shall have the right to vote on motions, the right to vote in elections, the right to stand in elections, and the right to recall. Each member shall have one vote. Group members shall appoint one representative to exercise membership rights. However, sponsors, honorary members and student members do not possess the above.

Membership of the Society implies strict adherence to the Constitution, obligation for resolution of motions, and payment of membership fees, otherwise all membership rights shall be revoked.

In the event of violation of laws, the Constitution, or non-compliance with decisions of the Council, a warning or suspension of rights shall be given after resolution of the board. Membership will be revoked by the Board of Directors when a member seriously damages the rights and interests of the Society.

Revoking of membership or expulsion shall be by decision of the Council and will be considered permanent termination of membership of the Society.

Members shall present to the Society in writing the reasons for the proposed termination of membership.

Chapter 3 Organization and Personnel

The Council shall possess the highest authority within the Society.

The Council has the delegated power to:
1. Adopt and modify the Constitution.
2. Elect and recall the directors and supervisor of the board.
3. Determine the amount and method for annual membership fees, operational expenses, and member contributions.
4. Determine an annual work plan, report, budget and final accounts.
5. Determine expulsion of members.
6. Determine the disposal of assets.
7. Determine the dissolution of the Society.
8. Determine other major issues regarding the rights and obligations of members.
The scope of such major issues shall be determined by the Board of Directors.

The Society shall consist of a Board of Directors of twenty-one members, and a Board of Supervisors of five members elected by the members. Five alternate directors and one alternate supervisor shall be elected during the election according to the number of votes. These candidates replace outgoing members as a position becomes vacant. The Board of Directors shall establish a list of candidates for the next Board of Directors and Board of Supervisors. The election of directors and supervisors shall be conducted by postal ballot. But the process cannot be continued. The method for postal ballot shall be approved and recorded by the competent authority in advance.

The duties of the Board of Directors shall include the following:
1. Approval of membership qualifications.
2. Election and recall of executive members.
3. Determine the resignation of directors, directors of general affairs, the vice-president, and the president.
4. Dismiss staff members.
5. Draft annual work plan, report, budget and final accounts.
6. Organize an election committee and recommend a list of candidates for the next Board of Directors and Board of Supervisors elections.
7. Execute other duties as required.

The Board of Directors shall consist of five directors of general affairs who are candidates elected from the Board of Directors. The Board of Directors shall also elect one person as the president of the executive committee and another person as the vice-president. The president shall manage and supervise the business of the Society, and represent the Society externally. The president shall also be the chairman of the Council and the Board of Directors. The vice-president shall be responsible to assist the president and act for the president when the president is unable to execute his or her duties.

The General Affairs Committee is empowered to:
1. Administer the routine tasks of the Society.
2. Carry out decisions of the Board of Directors.
3. Supervise the assistants of the Society.
4. Accept applications regarding physics journal publications. Editing and review of papers will be carried out by other personnel.

The Board of Supervisors is empowered to:
1. Supervise the execution of the duties of the Board of Directors.
2. Review annual final accounts.
3. Elect and recall executive members.
4. Determine the resignation of supervisors of general affairs.
5. Other supervisory duties.

The supervisor of general affair shall be elected from the Board of Supervisors by the supervisors. The executive member shall be responsible for routine supervisory tasks, and shall act as the chairman of the Board of Supervisors. In the event that the supervisor of general affair is not able to execute his/her duties, a deputy shall be appointed. In the event a deputy is not appointed or cannot be appointed, the supervisors shall elect a deputy from the Board.

The director and supervisor are non-paid positions. The term of office is two years, and incumbents may be re-elected.

The director or supervisor shall be dismissed if:
1. Their membership is revoked.
2. Their resignation is determined and approved by the Board of Directors or by the Board of Supervisors.
3. They are recalled or expelled.
4. Their membership is suspended due to disciplinary action and the suspension exceeds half of their term of office.

The Society shall elect a General Secretary, who is responsible for executing the duties of the Society according to the orders of the president. Several assistants shall be nominated by the president and employed upon the approval of the Board of Directors. Remuneration of the assistants is determined by the General Affairs Committee. Dismissal of the general secretary shall be reported and approved by the competent authority. The position of assistant cannot be taken be elected personnel. Responsibilities of personnel and hierarchical tasks are established by the Board of Directors.

The Society shall establish different committees, groups or other internal operational organizations. The rules for these organizations shall be established by the Board of Directors. The rules shall be implemented after being reported and approved by the competent authority. The same applies for any amendments.

The Society shall elect one honorary president and several honorary directors and consultants. Their term of office is as determined by the Board of Directors.

Chapter 4 The General Meeting

Council meetings shall consist of general meetings and extraordinary meetings, and are called by the president. Apart from extraordinary meetings called due to urgent matters, fifteen days’ notice for other meetings should be issued in writing. The general meeting is held once a year, while extraordinary meetings are held if the Board of Directors deems it necessary, or at the request of one-fifth of the members, or if the Board of Supervisors calls for a meeting in writing. After the registration of legal entity of the Society, the provisional meeting shall be held at the request of one-tenth of the members.

In the event a member is not able to attend a Council meeting, he/she may authorize another member to be his/her representative in the meeting. Such authorization shall be given in writing. Each member has the right to be the representative of one member only.

Resolutions of Council meetings shall be determined by a majority of attendees with more than half of the members in attendance. Regarding amendment of the Constitution, expulsion of members, recall of directors and supervisors, disposal of assets, dissolution of the Society, and other major issues related to the member’s rights and obligations, resolutions shall be approved by two-thirds of the members in attendance. After registration as a legal entity, amendments to the Constitution shall be approved by three-quarters of attendees or by two-thirds of the total members in writing. Dissolution of the Society shall be determined by two-thirds of the total members.

Board of Directors and Board of Supervisors meetings shall be held at least every six months. When necessary, joint meetings or extraordinary meetings shall be held. Apart from extraordinary meetings, calling for the above meetings shall by written notice seven days prior to the meeting. Meeting resolutions shall only be made when a majority of members and at least half the directors or supervisors are in attendance.

Directors and supervisors shall attend Board meetings in person. Directors and supervisors who are absent from meetings without explanation shall be deemed as having resigned.

Chapter 5 Treasury and Accounting

The treasury for the Society shall consist of:
1. Membership fees: permanent membership fees, individual membership fees, group membership fees and student membership fees.
2. Operating expenses.
3. Member donations.
4. Commission income.
5. Funds and their interest.
6. Other income.

The financial year of the Society is from January 1 to December 31.

The Board of Directors compiles the annual work plan, budget chart, and staff remuneration chart two months prior to the beginning of the financial year, and submits them to the Council (if the Council meeting cannot be held as scheduled for any reason, the documents shall be submitted to the Board of Supervisors joint meeting), then sends them for approval by the competent authority before the commencement of the financial year. The Board of Directors also organize the annual work report, financial statement, cash flow statement, balance sheet, inventory of assets, fund income and expenditure statement within two months of financial year-end. After submitting them to the Board of Supervisors, the documents shall be returned to the Board of Directors along with any comments. Finally, the documents shall be approved by the competent authority before the end of March after approval by the Council (cannot be held as scheduled for any reason the documents shall be directly submitted to the competent authority).

In the event of the Society being wound-up, remaining assets shall be transferred to the local self-governing body or to a body appointed by the competent authority.

Chapter 6 Bylaws

Any matters not specified in this Constitution, shall be conducted according to the related laws and regulations.

This Constitution or any amendments come into effect upon the approval of the Council and report to the competent authority.

This Constitution is approved by the forty-first Council meeting of February 4, 1999. The above Articles have been reported to the Ministry of the Interior, and then approved and recorded by official letter, No. 8821271 of Tai (1999) Nei-She-Tzi, dated June 9, 1999, issued by the Ministry of the Interior.